CLSC Minutes of Board of
Directors' Meeting
Date:
Time:
Place: HHS Cafeteria
meeting room
Attendees:
BOD members - "'DaSheng Teresa
Chang'"; "'YeeMei(O) Emily Chang'";
"'HungTai Hunter Chao'";
"'GuoMin Mike Hao'";
"'WenBin Eric(H) Huang'"; "'Richard Kuan'"; "'MengChou Joe
Lee'"; "'DsihLang Liu'"; "'Yen
Li'"; "'LinHuei Lin'"; "David
Lee"
BOT members - "'ShyhGene Cherng'"; "'ShuFang
Pauline Huang'"; "'ChingLin Shieh'"
Meeting minutes:
1. Supplemental Mid-Year
Financial Report and outlook through the end of school year.
(Ms.
Teresa Chang)
1) Presenting income statement for the period from September 2003 to March 2004, see attachment A
2) Revenue sources discussion,
a. Forecasting the net students tuition by the end of school year after payments of teachers’ salary
b. Net activity revenue should equal to 20% of activity fee received
c. Explaining the reason of excessive net service fee revenue due to many parents waiving the entitled service fee refund. It is unclear whether to recognize outstanding service fee refund as income or liability?
3) Expense sources discussion,
a. Detailing the expenses occurred for the period from September 2003 to March 2004, including $10 gift cards to many BOD members and curriculum classes representatives, gas reimbursements and meeting refreshment submitted by former Principal Chyou.
b. Matching incurred expenses with approved 2003-2004 budget items.
c. Principal Huang suggesting a committee consisting of retired Treasurer, current Treasurer, in-coming Treasurer and Secretary to redesign more appropriate budget codes covering all possible expenses before the end of this school year.
2. Field Day planning. (Mr. Joe Lee)
Summary of
discussion:
- Field Day will be held at
- Events can be found in the attached
registration form. Registration form needs to be self-explanatory and easy
to understand. Registration form will be distributed in each class.
Copying of registration form will be sent to Staples to utilize CLSC’s account.
- CLSC will be in charge of the fun games
of football and basketball as well as signs for the seating area.
- Alumni who are under 19 can participate
in the events as long as they attended CLSC for three years or more.
Alumni’s parents can also participate in the parents group.
- In addition to distributing
registration form, Joe Lee will also make contacts with interested parties
to boost participations.
- Food booth space is available, free of
charge. Participants need to bring their own tables. Need to notify
members of such opportunity.
Action item(s):
- Modify registration (attachment B) to
be self-explanatory and easy to understand.
- Obtain Staples account card.
- Distribute registration forms on
- Organize participants and practice.
3. Revised rules on adult
basketball program. (Ms. Emily
Chang)
A) Revised rules on adult
basketball program
Summary: Emily proposed fee
increase for temporary basketball players from the current $5 per day to $10
per day, new fee rate starting Fall 2004. It is to encourage temporary players to
register as regular players and to reduce the workload of the team leader,
treasurer, and registrar. The regular player registration fee will remain at
$25/person/semester plus $25/family/semester refundable service charge. Starting
All temp players
should purchase CLSC basketball tickets at the Fund-Raising desk, and show the
ticket to club leader and sign in each day. There will be two club leaders to
share the duty.
Action Items:
1) Emily and Registrar
will provide the club leader with names of all registered players. The
liability waiver form will be printed at the bottom of player roster. Each temp
player should sign in.
2) Emily will prepare
a two-tab ticket coupon book with consecutive serial number and CLSC stamp. One
tab of ticket will give to temp player for use in Gym, one tab will be kept in
CLSC for accounting purpose.
3) A letter of new
rule will be distributed to all Basketball players on
B) Basketball jersey
Basketball team
has previously purchased 15 adult jersey and some
kid's jersey for tournament use. Emily needs to find out where they
are now.
C) Low registration rate for extra-curricular activities
Low
registration rate for most of the Extra-curricular activities, even they are
convenient and inexpensive. Low turn-out frustrates teachers. The result is
less variety of activities that CLSC can provide to students.
Action item: CLSC like to get input/suggestions from
all parents for improvement.
4. CLSC documentation archive
plan. (Mr. Dsih
Lang Liu)
Summary of discussion:
Proposal A: Minutes
to be taken for all meetings and approved by attending directors
Action
Item: Every
topic leader will take minutes for his/her topic and circulate the minutes
among attending directors for approval.
Once all attending directors approve the minutes, every topic leader
shall send the minutes in electronic format to the secretary for summary and
archive. Until the board of
directors finds an easy way for the board members to take minutes in Chinese,
the minutes can be done in either English or Chinese.
Proposal
B: Documents
to be archived in electronic format as much as possible
Action
item 1: Richard Kuan offered to help archive the non-electronic old documents
in PDF format. Dsih-lang
Liu will determine what could be archived and work with Richard.
Action
item 2: Depending on the
amount of documents, the secretary shall archive either one school semester or
school year worth of documentation into a single CDR and make a backup
copy. These two CDR copies shall
stay separately with two different persons, with the secretary being one of
them. For items that can’t be archived
electronically but need to be kept, the secretary shall keep them in the
original form. For items that have
been archived electronically, the original documents shall be kept for 3
years. For items that don’t need to
be archived or kept permanently, they may be kept for 5 years under secretary’s
discretion.
5. Procedure/protocol in responding
to member's request. (Mr. Eric
Huang)
Summary of discussion:
-
Since there are no provisions in CLSC Bylaws applicable to the situation
(i.e., how to respond this kind of member request), a protocol to review and
resolve this type of issue needs to be developed.
-
The provisions in the Bylaws that are interpreted by BOD as most
applicable should be identified and supplemented with more specific rules, so a
protocol/procedure can be established and followed for this case and other
similar cases in the future.
Potentially applicable
provisions in the Bylaws include:
ARTICLE IV. THE BOARD OF
TRUSTEES
Section 2. Rights and
Obligations of Trustees
d. Approve school
budget and oversee the Board on operations of the School (e.g., auditing) and
report to the General Assembly.
f.
g. Arbitrate disputes
amongst the Board. The arbitration
decisions of the Trustees are final unless overridden by the General Assembly.
h. Approve and act on
School issues upon the petition of twenty or more Members.
ARTICLE V. THE BOARD OF DIRECTORS
Section 3. Rights and Obligations of Directors
e.
-
Discussions were somewhat focused around how to respond the specific
request, i.e., CLSC to investigate the letter of petition against JawHwang Chyou and YuLin Yin personally.
-
The request did not provide sufficient details with specifics regarding
what needs to be investigated.
-
If a request were received with specific information and related to the
letter of petition, the content of petition letter will be reviewed by a
panel. Pending on the specifics
information in the request, the panel may consist of members from BOT, BOD,
Joint BOT/BOD, or an ad hoc committee.
However, a panel consists of members from BOT is more likely since the
petition letter was submitted to BOT directly and BOD may not have the
jurisdiction to act on this case.
-
Petition letter can be made available upon request through the Secretary
of BOT. The confidentiality of the
petitioners will be strictly enforced by BOT.
-
Suggest BOT to respond with a letter to the
-
Discussion of this agenda item was not completed when the meeting ended
at
Action item(s): A draft
response letter to be developed.
Attachment A:
Attachment B:
2004年大華府地區中文學校聯合運動會個人報名表（Field Day Registration)
時 間 ﹕ 5/2/2004
( 星 期 日 )
11:00 a.m. - 5:00 p.m. 包括賽 跑, 接力, 拔河(見下表)及現塲報名的趣味競賽.
趣味競賽: 中學部: 跳遠, 投籃, Field Goal, 呼拉圈.
小學部: 氣球傘, 雞蛋接力, 二人三足, 跳繩賽跑, 運足球, 麻袋賽.
單項運動: 游泳, 網球, 乒乓球的場地及時間各不相同, 將另行通知.
販賣攤位: 場外各校販賣攤位次序與看台座位次序相同 (本校是3 號)﹐ 攤位免費, 須自備桌子.
地 點 ﹕ Richard
Montgomery High School
比賽分組: 學生組﹕年齡不滿十九歲（以參賽項目開賽日期為準），正式註冊繳費修習中文學校必修課程的學生。僅參加選修課程（如文化、體育等）者不合。
成人組﹕（1）上述學生年齡在十九歲或以上者；（2）上述學生父母或法定監護人；（3）學校正式聘任、全職、必修課程的授課老師、助教及其配偶 (選修課程及代課老師、兼職助教等不合)；（4）兒女在該中文學校至少讀了三年，且畢業於同一中文學校，家長可繼續代表該中文學校參加運動會的各項比賽。
校友組﹕學生在該中文學校至少讀了三年，且畢業於該中文學校，可組隊與學生組(Senior)比賽。
本 校 報 名 截 止 日 期 ﹕4/4/2004 (Sun.), 大 會 報 名 截 止 日 期 ﹕4/26/2004 (Mon.).
聯 絡 人 ﹕ 哥城中文學校 (CLSC) 李孟周. 410-750-8638. email:
學 生 姓 名 ﹕ ______________________
家 長 姓 名 ﹕ _____________________
(父 )
Student’ s Name: ______________________ (中文 ) ﹕ _____________________
(母)
出 生 日 期 ﹕ ______________________ Parent'
s Name: ____________________________
(Father)
電 話 Tel. ﹕ ______________________ (in
English) : ____________________________
(Mother)
請將您和貴子弟要參加比賽的相關年齡組別項目空格內打一個"X"。參加項目沒有限制。
接力, 拔 河須組隊參加. 請先報名, 本校再整合組隊. 括弧內之數字為一隊之人數. 無括弧者為單人參賽.
|
Year of Birth 出 生 年 份 |
86, 87, 88 |
89, 90, 91 |
92, 93 |
94, 95 |
96, 97 |
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Age Group 年 齡 組 |
Adult 家 長 |
Senior |
Junior |
A |
B |
C |
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Event 比 賽 項 目 |
F 女 |
M 男 |
G 女 |
B 男 |
G 女 |
B 男 |
G 女 |
B 男 |
G 女 |
B 男 |
G 女 |
B 男 |
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Dash 50
M 賽 跑 |
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100
M |
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--- |
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400
M |
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1600
M |
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Relay 400
M 接 力 |
(4) |
(4) |
(4) |
(4) |
(4) |
(4) |
(4) |
(4) |
(8) |
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Tug of War 拔 河 |
(12) |
(16) |
(16) |
(16) |
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Swim
游泳 |
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