CLSC BOD/BOT meeting

BOT/BOD members		Attendance
BOT:
董事長:	朱定中 Allen Chu	Yes
董事:	王耀南 Yarw-Nan Peter Wang	Yes
	管士彥 Richard Kuan	Yes
	劉子瑯 Larry Liu	No
	徐玉景 Eugenia Shyu	No
BOD:
校長:	張郁梅 Emily Lee	Yes
財務組	蕭 玫 Mei Shyong	Yes
	王 晨 Chen Wang	Yes
註冊組	郭雨青 Kate Appel	Yes
教務組	郭純岑 Bianca Chang	Yes
課外活動	黃麗鍾 Leigh Hong	Yes
活動組	歐玲君 Linda Eckert	Yes
籌畫組	丁 正 Jason Ting	No
庶務組	關燕嫻 YinHan Kwan	Yes
募款	吳錦春 Chi-Chun Wu	No
總務組	劉天富 Teng-Hoo Low	No
體育組	李孟周 Joe Lee	No

New Proposals:
1. For Teachers: give all language classes teacher $25 Staple Gift card per semester to compensate the printer cartridge cost. Teacher can exchange the Staple gift card for other gift card with same value. Total cost: $25 X 18 X 2 = $900.00 - Passed

2. For Teachers/BOD/BOT members: To appreciate their time and effort spent for CLSC, I think $40 service fee waived per semester is not enough. I proposed to give each family extra $50 deduction from their total (language + activity) bill. - Passed

3. Elect Dr. Yen Li and Dr. Eric Huang as CLSC Emeritus Principals for their representing CLSC performing the community services. - Passed

Discussions:
0. The balance of this school year looks good, not need to adjust the fee. Thanks to the saving from New Year party (especially the idea of Bingo) and some generous donation.

1. Confirm school activity calendar - discuss include but not limited to "fall picnic", "moon festival", "Halloween" , "Chinese New Year", "mother day", "field day", ..etc.
- take suggestion from teacher, make Spring and Fall semester each have 16 sessions.
- new revised calendar has been sent out.

2. Task Assignment - How to assign task evenly, so no one will be stressed out by one event. What need to be assigned in summer before school start? - Grant application, Fall picnic, Moon cakes for moon festival. Else?
- Did not have time to discuss this.
- 黃麗鍾 Leigh Hong suggest to assign parents group to help out for each activities. Emily later thought of "Assign G3 and G4 parent help out for Fall picnic, Bilingual class I and II parents help out for Fall Halloween party, assign G7 and G8 parents help out with Chinese New year party". The BOD task leader should contact these parents for help or work assignment. How do you think???

3. Issue with Registration?
- Advertising in newspaper? Who will do it? When? Where?
   - Bianca will do it.
- How to improve registration process?
- Online registration start date and deadline. Online registration vs. on site registration
- Prepare the registration list for each class at the first, has each teacher check student names on the sheet for first 4 weeks. For students not on the list, they should fill in their names on the sheet at their first day. Academic Dean will use this sheet to verify with Register.
   - Agreed by Register, Kate.
- send school Directory draft file to all CLSC current families to have them check data of name, address and class assignment. This will save lots of time spent on error correction for school Directory.
   - Passed
- propose to consider a way to do online payment. - Proposed by Kate. Please read bottom section of detailed info provided by Kate and Webmaster Feng Na.
   - Did not have time to discuss this.

4. Facility management:
- How to keep classroom clean and neat to reduce the conflict with HHS custodian?
- It is always hard to recruit parent to take CLSC Facility manager position. How to easy the work for facility manager?
- others.
- Did not have time to discuss this. Maybe we can have two people share the facility manager workload, one come in early, come leave late. Still have trouble of finding parents for this position.

5. Issue related to Extra curriculum and adult club: Fee?
- Did not have time to discuss this.

6. Issue with Fund Raising: Activities? Effectiveness?
- Did not have time to discuss this.

7. Treasure: How to correctly report income and reimburse/expense so CLSC Treasure can correctly record the income/expense with the right category. Any improvement recommendation from Treasure or others?
- New treasure 王 晨 Chen Wong agree to take all reimbursement forms home, then she will type the check from computer software with details of each expense in memo field, then she will bring the checks to school next week for Principal's signature. Hopefully the computer software will record more detail information than human hand writing does.
- The expense category 520 Teaching Material & Items is not easy to separate from category 540 Printing & Supply. Dean Bianca will discuss with teacher Hong-Ning Lee and get back to Treasure.

8. Community outreach services? -- Have we done enough/not enough? How to manage?
- be invited as a Chinese community group (police recruit seminar, ..)
- For CLSC publicity (Laurel festival, ..)
- For cultural sharing service (New Year celebration event, River Hill cultural day,
- Participate in activities sponsored by "Washington DC metro Chinese School association"
- Did not have time to discuss this.

9. Grant application? Should we continue pursue for our partnership with HCPSS?
- Allen will do the Grant application again this fall.
- Did not have time to discuss others.

10. Receipt, business card: Do we need to buy Receipt book from Staple to be used for donation and tuition payment with cash? Do we need to print business card with our school info for BOD/BOT/teachers? Some feel the need, how to do it without waste?
- Kate will buy Receipt book from Staple for use at registration time for pay-cash family.
- Richard will help out to print the business card for all.

Proposed online payment discussion - details:

Proposal from Kate:
Use Google Checkout for online payment. It will take care of any credit card and all security issues. We don't have to hold any of that information. Hence, there is a fee that Google would charge per transaction. All we do is sending google the amount of a payment transaction. Parents would need to have a google id (i.e. gmail id) to use Google Checkout. The benefits of the added feature is two-fold. In short-term, it will reduce the amount of time that CLSC family spend on waiting for a certain date to physically pay by check in person. In the long run, the faster we can enroll students, the more revenue.

Input from Feng Na:
I think online payment would certainly add some "cool" to our website. It appears the online payment feature would have to be implemented in the section after CLSC users have logged into their account. Daniel or someone has to implement the online payment feature in our online registration process. I also think we have to consider the added work of managing the online payments/refunds. I assume that we are going to keep the existing payment method which allows parents to pay by check after the classes have already started.